Dotwork vs IBM Maximo
IBM's asset and facilities management suite, covering work orders, maintenance, leases, space and capital projects.
IBM Maximo is an asset and facilities management suite that runs maintenance, leases, space and capital projects. Dotwork connects occupancy and facilities cost to business units and capabilities beside technology cost, and relies on systems such as Maximo for the work itself.
At a glance
Enterprise platform suites
IBM Maximo
Operating model
Dotwork
Overlaps with
Dotwork runs these and 15 more on one model.
Usually runs alongside Dotwork
Dotwork connects to it and puts its data in the context of the whole enterprise.
The short version
What each is built for.
IBM Maximo
IBM Maximo is IBM's asset and facilities management suite. Maximo Manage handles assets, work orders, preventive maintenance, inventory and crews, and Maximo Real Estate and Facilities, formerly TRIRIGA, handles leases and lease accounting, space, capital projects, facility condition and energy.
- Running maintenance: work orders, preventive maintenance, crews, parts and mobile technicians
- Managing leases, including lease accounting under ASC 842, IFRS 16 and GASB standards
- Managing space, reservations, moves and building drawings
- Planning capital projects and managing facility condition and energy
Dotwork
Dotwork is an AI-native enterprise operating platform built on the Enterprise Operating Model: one live, graph-based model that connects strategy, capital, work, technology and AI across the enterprise. For facilities, Dotwork connects occupancy and building cost to business units and capabilities beside technology cost, and leaves maintenance and lease execution to systems such as Maximo.
- Showing occupancy cost by business unit and capability, on more than one allocation basis
- Putting facilities cost beside technology and labor cost without adding them together
- Reading lease notice dates as decision points alongside headcount and strategy
- Connecting facilities decisions to strategy, portfolio and funding
The core difference
How Dotwork and IBM Maximo approach the problem.
IBM Maximo runs the work of maintaining assets and managing real estate. Dotwork shows what occupancy and facilities cost the business, by business unit and capability and next to technology cost, and leaves work execution to Maximo.
Context
Maximo organizes context around assets, locations, work orders and leases. Dotwork organizes context around business units, capabilities, investments and allocated cost, with facility locations and leases as connected records.
Decisions
Maximo supports operational decisions: what to maintain, when, by whom and with which parts. Dotwork supports management decisions: what space costs each business unit, whether a lease renewal fits the headcount plan and how facilities cost sits beside technology cost.
Time
Maximo works on maintenance schedules, work-order cycles and lease terms. Dotwork works on planning and funding cycles and treats lease notice dates as decision dates.
Change
Maximo manages change in the physical estate through work orders, moves and capital projects. Dotwork shows how changes to the estate connect to business units, capabilities and the rest of the cost base.
Architecture and data model
Side by side.
Maximo is a system of record and execution for assets and real estate. Dotwork brings facilities data into a model that also holds technology cost, labor, capabilities and strategy, so the estate can be read in business terms. The two cover different ground, and Maximo stays the system where facilities work gets done.
| Dimension | IBM Maximo | Dotwork |
|---|---|---|
| Primary objects | Assets, locations, work orders, leases and spaces | Business units, capabilities, investments and allocated cost, with facility locations and leases connected |
| Work execution | Full work execution: work orders, preventive maintenance, job plans, crews, parts and mobile | Holds work-order records that explain maintenance cost; does not dispatch or execute work |
| Leases | Lease administration and accounting across ASC 840 and 842, IAS 17, IFRS 16 and GASB 87 and 96 | Lease records with IFRS 16 and ASC 842 data elements and notice dates as decision dates; disclosures are not built |
| Occupancy cost | Space allocation and chargeback to organizations and cost centers | Allocated to business units and capabilities on more than one basis over the same total |
| Technology cost | Outside its scope; technology cost is managed in other systems | Technology and facilities cost kept separate and shown together on one business-unit view |
| Space and drawings | Space planning, reservations, moves and CAD and BIM tooling | Outside its scope |
The role of AI
Where the AI gets its context.
Maximo's AI is built to help complete operational work on assets and buildings. Dotwork's AI is built to answer management questions across cost, portfolio, architecture and facilities on one model.
IBM Maximo
Maximo Application Suite includes an AI assistant with agentic workflows for work management, an MCP server for external agents, document-based extraction and AI features for reliability, field service and safety. Real Estate and Facilities uses AI to abstract key dates and terms from lease documents.
Dotwork
Dotwork includes an assistant that answers questions across the whole model and agents that can create and update Dotwork records, with optional human review. An MCP server, enabled per site, makes the same model available to outside AI tools. Because the model spans strategy, cost, architecture and AI, a single question can cross those domains.
A fair comparison
Where IBM Maximo is strong — and where Dotwork is different.
Where IBM Maximo is strong
- Work execution in depth: work orders, preventive maintenance, job plans, crews, parts and mobile
- Broad lease accounting coverage, including ASC 842, IFRS 16 and GASB standards
- Space management, reservations, moves and CAD and BIM tooling
- Capital projects, facility condition assessment and energy management in one suite
- IBM's designated upgrade path for TRIRIGA, with an AI assistant and an MCP server in recent releases
Where Dotwork is different
- Allocates occupancy cost to business units and capabilities on more than one basis, with the total unchanged
- Shows facilities and technology cost side by side on one business-unit view, kept separate rather than added together
- Lands occupancy cost on the same capabilities that technology and labor cost land on
- Treats lease notice dates as decision dates connected to headcount and strategy records
- Starts from a reference Enterprise Operating Model that already includes facilities, technology, labor and strategy
Choosing
Which fits your situation.
Choose IBM Maximo when
- You need to run maintenance, work orders and field crews
- You need lease administration and lease accounting disclosures
- You manage space, reservations, moves and building drawings
- You are moving from TRIRIGA to IBM's supported upgrade path
Asset-intensive operators and corporate real estate and facilities teams that need to run maintenance, manage leases and lease accounting, and plan space and capital projects.
Choose Dotwork when
- You need to know what space costs each business unit and capability
- Facilities and technology cost must be viewed together for business-unit decisions
- Lease renewals need to be weighed against headcount plans and strategy
- You want facilities cost on the same model as strategy, portfolio and architecture
Finance, real estate and technology leaders who need to see what space and buildings cost each business unit and capability, next to technology and labor cost, and to weigh lease decisions against headcount and strategy.
The bottom line
Choose Dotwork when you want to connect the enterprise across systems and silos — with a lower total cost of ownership.
One operating model across strategy, capital, work, technology and AI, instead of another tool to integrate, reconcile and maintain alongside IBM Maximo.
FAQ
Questions buyers ask.
Can IBM Maximo and Dotwork be used together?+
Yes, and that is the expected setup. Maximo remains the system of record for assets, work orders, leases and space. Dotwork brings in location, asset and cost data and connects occupancy and facilities cost to business units, capabilities and technology cost.
Does Dotwork manage work orders?+
No. Dotwork holds work-order records that explain the maintenance cost line, but it does not dispatch or execute work. Preventive maintenance, crews, parts and mobile work stay in Maximo.
Does Dotwork do lease accounting?+
No. Dotwork holds IFRS 16 and ASC 842 lease data elements and uses notice dates as decision points. Lease accounting, disclosures and maturity analysis stay in Maximo or another lease accounting system.
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